Your Personal Assistant is entitled to 5.6 weeks paid leave per year based on their contracted hours. For example, if your Personal Assistant is contracted for 10 hours per week, they would be entitled to 56 hours’ Holiday pay per annum.
Holiday pay is NOT in addition to hours worked, it is a payment for time taken off during the year.
You have provision in your Direct Payment monies to cover your employee’s time off and also pay for another employee to cover the hours. For example, if your employee has 56 hours per annum holidays due then there should be enough in your budget to cover someone else to work 56 hours. If you recruit someone new during this period then you need to provide the Payroll Team with their details.
The holiday year starts on 1st April to 31st March the following year; all leave MUST be used within the working year and cannot be carried over.
In the year that your Personal Assistant started working for you, they will be entitled to 1/12th of their leave for every full month that they work for you. The Payroll Team will calculate your employee’s leave entitlement for you.
You must notify the Payroll Team the number of hours they would have worked on their leave day(s) and provide the name of the employee who covered the time off.
Please ensure that your Personal Assistant(s) have used their leave entitlement for the year before the 31st March.
Statutory payments are a legal entitlement to a certain amount of pay if your employee has to take time off work due to the following:
- Maternity / Paternity / Adoption
For further information on statutory payments visit www.gov.uk/government/collections/statutory-pay