When a written petition relating to the Borough, and containing the signatures of at least 25 residents of the Borough, is submitted by a Councillor with a request that a deputation in support of such petition be received, arrangements will be made for the deputation to attend the relevant Cabinet /Committee meeting concerned.
The submission of a petition by a Councillor shall not be taken as an indication that that Councillor is in agreement with the objects of the petition.
Where the petition relates to a matter already upon an Agenda issued for a Cabinet / Committee meeting, provided that the petition is submitted by 12 noon three working days before the meeting. The deputation shall be invited to attend that meeting, and the matter concerned shall be dealt with in advance of other items on the Agenda.
Where the petition relates to a matter for which the Agenda has not yet been issued, the deputation shall be invited to attend the next appropriate meeting and the matter referred to in the petition shall be included as the first substantive item on the Agenda for such meeting.
When a deputation is received, only one of the deputation, who need not necessarily be a petitioner, shall speak, and such speech (inclusive of the reading of the petition) shall not exceed five minutes. The member of the deputation speaking shall address the Chair of the meeting and no members of the deputation shall enter into discussion or debate. The member of the deputation speaking may be asked questions on his/her presentation.