Fair processing or privacy notices
The Data Protection Act 1998 requires organisations such as
Sefton Council to treat individuals' personal data fairly. To help
meet this requirement, individuals should be told why their
personal data is held, what the organisation will do with the data
and the types of third parties, if any, their personal data may be
disclosed to. This information is usually contained within a 'Fair
Processing' or 'Privacy' Notice, as it is now known.
To meet the requirements of the Data Protection Act 1998,
schools need to issue this notice to pupils and/or parents
summarising the information held about pupils, why it is held, and
the third parties to whom it may be passed on.
The Privacy Notice can be viewed below:
How Sefton Council Manages and Shares Children and Young
People’s Personal Information
Children and young people have rights as data subjects under the
Data Protection Act, including a general right to be given access
to personal data held about them by any data controller. The
presumption is that, by the age of 12, a child has sufficient
maturity to understand their rights and to make an access request
themselves if they wish. A parent would normally be expected
to make a request on a child's behalf if the child is younger.
The local authority shares its data with agencies delivering
services to children, young people and families in Sefton under the
governance of the Children's Trust.
In addition to sharing data with the the Dapartment for
Children, Schools and Families (DCSF), the local authority also
passes pupil data to the following third party organisations as the
law allows;
- Department of Health (DoH)*
- Ofsted*
- The Learning and Skills Council (LSC)*
- The Qualifications and Curriculum Authority (QCA)*
- Primary Care Trusts (PCT)+
- Connexions and Youth Services+
- Children in receipt of Social Care services+
+ A brief description of the purposes the
information is used for can be found below.
* A brief description of the purposes the
information is used for can be found on the
Teachernet website.
Primary Care Trusts (PCT)
The PCTs uses information about pupils for
research and statistical purposes, to monitor the performance of
local health services and to evaluate and develop them. The
statistics are used in such a way that individual pupils cannot be
identified from them. Information on the height and weight of
individual pupils may however be provided to the child and its
parents and this will require the PCTs to maintain details of
pupils’ names for this purpose for a period designated by the
Department of Health following the weighing and measuring
process. PCTs may also provide individual schools and LAs with
aggregate information on pupils’ height and weight.
Connexions and Youth Services
Sefton Council's Children's Services department consists of
numerous services helping to improve outcomes for children and
young people. Two of these services are Connexions and the
Youth Service.
Connexions provides confidential advice, support and information
to children and young people aged 13 to 19 (or up to the age of 25
for those with learning difficulties or disabilities). In order to
provide this service, Connexions holds basic demographic and
contact information. An opt out option is available for those not
wishing to receive Connexions' support.
The Youth Service works to promote the personal and social
development of young people between the ages of 11 and 25 years to
enable them to fulfil their potential. Young people can take
advantage of as few or as many of the service's programmes and
activities as they wish. The service stores as much information on
a young person as is necessary to facilitate its engagement with
the person.
Children in receipt of Social Care Services
Children in Care and Children in Need:
The Secretary of State, acting through the DCSF,
collects information on individuals who are looked after by local
authorities and on individual children in need from April 2009. The
data that will be collected will vary with each collection but will
include personal characteristics and the details of services
provided to the individuals involved.
The name of the child will not be included in the
returns but where a child has a Unique Pupil Number (UPN)
this will be collected enabling the DCSF to
extract education information from the national pupil database. The
DCSF does
not use the child’s name in processing or analysing information in
the returns or the composite data.
Last Updated on 9/24/2012